mLINQS https://mlinqs.net Relocation Accounting Made Easy Tue, 30 Jul 2019 20:11:53 +0000 en-US hourly 1 https://wordpress.org/?v=5.2.3 Journal of Government Financial Management®Publishes mLINQS’ Letter to the Editor https://mlinqs.net/journal-of-government-financial-management-letter-to-the-editor/ https://mlinqs.net/journal-of-government-financial-management-letter-to-the-editor/#respond Thu, 18 Jul 2019 17:12:09 +0000 https://mlinqs.net/?p=1172 Below, you will find a letter to the editor, reproduced in full, which originally appeared in the Summer 2019 edition of the Journal of Government Financial Management, Vol. 68, No. 2. The article was written by mLINQS’ President, Greg McIntyre. Dear Editor; The article entitled “Moving Forward: One Agency’s Quest to Make Employee Relocations More […]

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Below, you will find a letter to the editor, reproduced in full, which originally appeared in the Summer 2019 edition of the Journal of Government Financial Management, Vol. 68, No. 2. The article was written by mLINQS’ President, Greg McIntyre.

Dear Editor;

The article entitled “Moving Forward: One Agency’s Quest to Make Employee Relocations More Efficient and Predictable” in the spring Journal describes how the Fish and Wildlife Service (FWS) built a permanent change of station (PCS) cost estimator tool to derive a lump sum PCS payment for employees.

At first glance, this seems like a great idea to reduce red tape and bureaucracy. However, a managed relocation program powered by automation can bring even greater benefits to the transferee, agency and taxpayer. What if, instead of paying the lump sum up front, those employees could submit a voucher for their actual expenses using a “TurboTax®-like” tool that sequences necessary steps in a question and answer format and pre-populates information, based on the pre-trip estimate? All could be done on a smartphone, using the camera to upload receipts. Vouchers would be routed electronically and automatically audited by the system so payments, including tax withholding, take place almost immediately. Since the system tracks the obligation and the reimbursement, de-obligation of unused funds takes place immediately as well. Consider the benefits of this approach: fair/fast reimbursement to the traveler, extremely low administration cost, an auditable and accountable process, and great stewardship of taxpayer money.

In the FWS example, the lump sum went well: the house sold easily, and the transferee seemed happy with the reimbursement, which implies he received more money that needed. The downside of lump sum was not mentioned. Althought the article admits PCS is a very stressful event in an employee’s life, it does not mention that lump sum multiplies stress by thrusting the employee into the dual role of transferree and relocation coordinator. As a result, productivity of the transferee and family can suffer at both the old and new duty stations. Further, this employee, who is not a relocation expert, will likely overpay for services rather than benefit from the government’s volume buying power.

The article did not describe the cost of implementing this concept with a project team. Development of a “one-off” system (PCS cost estimator) was likely not inexpensive, as it was accomplished with contractor help. Now that it has occurred, there will be costs to maintain it as technology and rules change.

The article listed several benefits under the caption “Lump Sum Payoff.” But they can be achieved at a much lower overall cost with an automated PCS management solution. Imagine the vouchering process with an easy-to-use tool in the transferee’s hands—less stress for the transferee and a truly auditable and accountable process for the good of both agency and taxpayer. Now that’s a win for everyone.

—    Greg McIntyre, CRP
President, mLINQS, LLC
Fairfax, Va.

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Bryan King is mLINQS’ new Director of Client Engagement https://mlinqs.net/bryan-king-is-mlinqs-new-director-of-client-engagement/ https://mlinqs.net/bryan-king-is-mlinqs-new-director-of-client-engagement/#respond Thu, 16 May 2019 18:07:02 +0000 https://mlinqs.net/?p=1127 FAIRFAX, VA – (May 17, 2019) – mLINQS, LLC today announced that Bryan King has assumed new responsibilities within the organization. Bryan is mLINQS’ new Director of Client Engagement and will be responsible for all mLINQS work in support of our customers as well as management of partner relationships. “As mLINQS expands its service delivery […]

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FAIRFAX, VA – (May 17, 2019) – mLINQS, LLC today announced that Bryan King has assumed new responsibilities within the organization. Bryan is mLINQS’ new Director of Client Engagement and will be responsible for all mLINQS work in support of our customers as well as management of partner relationships.

“As mLINQS expands its service delivery scope and number of customer engagements, Bryan is the perfect person to manage our efforts,” said mLINQS President Greg McIntyre. “Bryan has been with mLINQS for 16 years and has served in many important roles for us. He has been on customer sites for years as a project manager leading successful travel system implementations supporting GSA, Smithsonian, National Science Foundation, and other agencies. This knowledge and experience will be vital as we expand service to existing customers and implement new ones.”

“I am excited for this new challenge. mLINQS can make a difference for both old and new customers with this new focus on client engagement and vendor partnerships,“ said Bryan after assuming his new role.

“With over twenty years of experience in government travel, Bryan skill set is perfect for the opportunities that mLINQS has in front of us,” Greg continued. “Our PCS system continues to grow in use within the federal government as agencies realize the ROI it delivers. It also enhances transferee satisfaction which directly contributes to employee retention.”

mLINQS Permanent Change of Station (PCS) system is used to support relocation expense management for the employees of over 40 federal agencies, including 11 of the 15 federal executive departments.

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2019 mLINQS Users Group https://mlinqs.net/2019-mlinqs-users-group/ https://mlinqs.net/2019-mlinqs-users-group/#respond Thu, 11 Apr 2019 15:49:51 +0000 https://mlinqs.net/?p=1114 The post 2019 mLINQS Users Group appeared first on mLINQS.

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On April 3, mLINQS held its annual Users Group- it was a huge success as users from across the country and federal government joined mLINQS staff in Washington, D.C. and on-line! Over 50 people attended the conference representing over 15 customer organizations.

The agenda was packed with information with knowledge flowing both ways – from mLINQS to attendees and attendees to mLINQS!

mLINQS President, Greg McIntyre, opened the session with introductory remarks including a brief history of mLINQS, which recently celebrated its 16 th anniversary. Senior Consultant Megan Johnson followed with a workflow demonstration highlighting the easy setup features and powerful electronic processing capabilities in mLINQS’ system.

Megan was followed by a customer excellence presentation by one of mLINQS longest tenured customer organization- a customer since 2004! The customer described their successful history working with mLINQS and how they have evolved their process as mLINQS has brought more and more functionality to its product over the years.

Steve Kovalenko, mLINQS Director of Business Development, spoke next and talked about the product roadmap. This was a natural lead in to Media McIntyre, customer implementation Program Manager, who provided a demonstration of mLINQS newest version 10, which will be released very soon. Version 10 provides all new capabilities focused on ease of use for travelers and process improvement for customer organizations.

Michael Wong, mLINQS Vice President of Operations, wrapped up a very successful event with a customer roundtable. During this session, he asked thought provoking questions to customers about mLINQS’ future direction and received insightful comments. The customers also asked detailed questions about product functionality and Michael and team were able to answer in kind, as well as take away great ideas for future development.

Thank you all for attending and mark your calendar for April 20, 2020 for the next mLINQS Users Group!

Here are some pictures from the 2019 Users Group:

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mLINQS Hires Jeff Edmonds as Director of Information Technology https://mlinqs.net/mlinqs-hires-jeff-edmonds-as-director-of-information-technology/ https://mlinqs.net/mlinqs-hires-jeff-edmonds-as-director-of-information-technology/#respond Wed, 13 Feb 2019 16:57:14 +0000 https://mlinqs.net/?p=1086 FAIRFAX, VA – (February 13, 2019) – mLINQS, LLC today announced that Jeffrey A. Edmonds has joined the company as its Director of Information Technology. In this position, he is responsible for management, strategy, and architecture of the company’s information systems and technology assets. Mr. Edmonds previously worked with Atos as its Global Process Manager […]

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jeff edmonds

FAIRFAX, VA – (February 13, 2019) – mLINQS, LLC today announced that Jeffrey A. Edmonds has joined the company as its Director of Information Technology. In this position, he is responsible for management, strategy, and architecture of the company’s information systems and technology assets.

Mr. Edmonds previously worked with Atos as its Global Process Manager on their Cybersecurity team where he helped develop and manage the company’s managed security service process framework. Mr. Edmonds also has extensive experience in infrastructure, data and systems management, supporting mission critical systems for a large Fortune 500 company.

Over his career he has held positions in various areas such as Enterprise Capacity Planning and Performance Management, ITSM Design and Delivery, Continuous Improvement Management, Customer Support Management, and Professional Services.

“Jeff has an impressive breadth of IT knowledge,” said mLINQS President Greg McIntyre. “His expertise and leadership for our technology will be invaluable during this exciting time of growth for our company.”

“I’m looking forward to making improvements both large and small at mLINQS”, said Jeff Edmonds. “It’s a stimulating time to be in IT and this position gives me the opportunity to have a positive impact on the mLINQS mission and our customers.”

Jeff holds a Bachelor of Arts degree in Computer Science from DePauw University.

mLINQS Permanent Change of Station (PCS) system is currently used to support relocation expense management for the employees of over 40 federal agencies, including 11 of the 15 federal executive departments.

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Announcing the 2019 mLINQS User Group Meeting https://mlinqs.net/mlinqs-users-group-meeting-2019/ https://mlinqs.net/mlinqs-users-group-meeting-2019/#respond Fri, 11 Jan 2019 15:32:46 +0000 https://mlinqs.net/?p=1057 The post Announcing the 2019 mLINQS User Group Meeting appeared first on mLINQS.

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Mark your calendar for the next mLINQS Users Group Meeting

This event brings together the experts and users of our industry leading relocation management solution.

Come meet other agency customers, share your thoughts and participate in our round table discussion. Meet and talk with the mLINQS product team, learn more about our upcoming releases, and let us know what you think.

Hope to see you there!

Agenda

1:00 PM – 5:00 PM

There will be several sessions during this time period. The sessions will include topics such as:

  • Ways to optimize your use of mLINQS
  • What’s new with mLINQS
  • Preview of v10 of our software
  • Customer success stories
  • Customer round-table to discuss future enhancements

Details

Date: April 3, 2019
Time: 1:00 PM – 5:00 PM
Location: Partnership for Public Service Conference Center
Address: 1100 New York Ave NW, Suite 200 East, Washington, DC 2005

Register

Have you registered yet? If not, you can RSVP to the event here!

You can attend the event in person or sign up to view the webinar at this link:

 

Register for the mLINQS Users Group!

Stay tuned to this page for updates to the event.

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The On the Move Scholarship https://mlinqs.net/on-the-move-scholarship/ https://mlinqs.net/on-the-move-scholarship/#respond Fri, 07 Dec 2018 22:14:48 +0000 https://mlinqs.net/?p=1016 The post The On the Move Scholarship appeared first on mLINQS.

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The On the Move Scholarship

The 2019 scholarship is completed, check back this fall for information about the 2020 scholarship!

Enter to win $1000. The successful applicant must have relocated at least 3 times (with each relocation greater than 50 miles) in the past 13 years while still achieving superior scholarship and leadership.

Entry Requirements

Applicants need to provide:

  • HS grades
  • Scholarship application (see download below) detailing relocations and record of participation in club/sports and other achievements
  • A video or an essay with an answer to this question: “Describe the relocations that your family has experienced during your life, how it provided challenges for you, how you overcame those challenges, and how the relocations may have enriched your life.”

Scholarship Deadline

Day(s)

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Hour(s)

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Minute(s)

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Second(s)

Scholarship Theme

mLINQS sole focus is helping organizations to process relocations for their employees and their families. This scholarship is a way to recognize the sacrifices that relocation creates for the families and how children in the family can overcome these challenges and turn it into a positive element of their lives.

When is the deadline?

Noon, April 26, 2019

What is required to apply?
By the deadline, fill out application including video or essay, and have your school send your latest transcript to the address on the application.
Who may qualify to win?
Any high school senior in Fairfax County, Virginia who has relocated at least 3 times since January, 2005. Relocation must have been at least 50 miles.
When will the award be announced?

Award will be announced by May 10, 2019.

When will the award payment be made?

Payment will be made direct to college on behalf of the winner in August, 2019.

Apply for the Scholarship

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Case Study: mLINQS Relocation Management System at a Federal Agency https://mlinqs.net/case-study-relocation-management-system/ https://mlinqs.net/case-study-relocation-management-system/#respond Thu, 15 Nov 2018 16:26:05 +0000 https://mlinqs.net/?p=929 The post Case Study: mLINQS Relocation Management System at a Federal Agency appeared first on mLINQS.

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A federal agency implemented mLINQS cloud relocation management system.

This agency struggled with many challenges before working with mLINQS, such as outdated tracking systems, difficulty creating vouchers and authorizations, and other cumbersome manual processes that hindered effective workflow.  

This federal agency needed help.

The agency acquired mLINQS and a new and improved system was in place throughout the entire agency within one year. This case study analyzed this federal agency both before and after the implementation of mLINQS.

The agency found that mLINQS delivered a solid return on investment (ROI) while enhancing the relocation process for transferees.

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ROI = 246% after 2 years

Payback in 16 Months

What exactly is mLINQS?

mLINQS®, LLC (mLINQS) is a service-disabled, veteran-owned small business (SDVOSB) that was founded in 2003 that provides a FedRAMP authorized cloud-based (and on-premises) relocation (i.e., Permanent Change of Station or “PCS”) expense management system. mLINQS system processes thousands of government relocations for employees at more than 40 federal agencies.

This Case Study

With the mLINQS system, this federal agency was able to effectively overcome their previous challenges. This agency was able to monumentally improve its relocation process in a single year.

Fill in the form to read more about the best practices, cost improvements, and ROI this agency was able to experience after one year with our relocation management system.

Request the Case Study

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mLINQS Hires Steve Kovalenko to Direct Business Development for Federal Employee Relocation https://mlinqs.net/mlinqs-hires-steve-kovalenko-to-direct-business-development-for-federal-employee-relocation/ https://mlinqs.net/mlinqs-hires-steve-kovalenko-to-direct-business-development-for-federal-employee-relocation/#respond Tue, 02 Oct 2018 18:56:31 +0000 https://mlinqs.net/?p=910 mLINQS, LLC today announced that Stephen E. Kovalenko has joined the company as its Director of Business Development. Learn more here!

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FAIRFAX, VA – (October 2, 2018) – mLINQS, LLC today announced that Stephen E. Kovalenko has joined the company as its Director of Business Development. In this position, he is now responsible for account management and customer expansion of the company’s industry-leading system to manage federal agency employee relocation worldwide. Mr. Kovalenko previously worked for 22 years with FranklinCovey Company as its Enterprise Client Partner for the Departments of the Navy, Air Force, and Homeland Security.

“Steve Kovalenko has an unprecedented record of success,” said mLINQS President Greg McIntyre. “His consistency for effectively serving the needs of federal agencies and their employees will prove invaluable to the growth of mLINQS. Steve is a most welcome new member of our team.”

“My intent is to bring an even higher degree of enthusiasm for business development and customer engagement to mLINQS,” said Steve Kovalenko. “I firmly believe we can help government agencies to more cost-effectively streamline mission-critical staff relocations, and ease any burden on employees at the same time.” In his previous position, Mr. Kovalenko received more than 19 awards for his professionalism, and was a charter member of the FranklinCovey elite $20 million club. He holds a Bachelor of Arts degree in American Studies from Brigham Young University, and also has earned an MBA in International Management from Thunderbird, The American Graduate School of International Management.

Mr. Kovalenko’s new responsibilities with mLINQS include working closely with the existing client base, while supporting development of new accounts. In addition, he will be deeply involved with evaluating client recommendations for system improvements. This system, moveLINQ, is currently used to support relocation expense management for the employees of over 40 federal agencies, including 11 of the 15 federal executive departments.

Further information about mLINQS ® product, services, and management is available by calling 703.425.1122, or visiting www.mlinqs.net.

About mLINQS, LLC

mLINQS ® , headquartered in Fairfax, Virginia, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) founded in 2003. In 2004, the company released moveLINQ ® , the first and only relocation expense management system designed to meet the unique needs of federal agencies, including FedRAMP and DISA security accreditation. mLINQS product and consulting services, are described in detail on the company website, www.mlinqs.net, and are available on GSA Schedule, including TDRS, TSS, and PSS.

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mLINQS Promotes Michael Wong to VP Operations for Government Relocation Management https://mlinqs.net/mlinqs-promotes-michael-wong-to-vp-operations-for-government-relocation-management/ https://mlinqs.net/mlinqs-promotes-michael-wong-to-vp-operations-for-government-relocation-management/#respond Wed, 19 Sep 2018 18:31:20 +0000 https://mlinqs.net/?p=889 FAIRFAX, VA – (September 18, 2018) – mLINQS, LLC today announced that Michael Wong has accepted a promotion to Vice President of Operations. His focus is government employee relocation expense management. Mr. Wong joined the company at its inception in 2003, and has been serving as its Director of Product Management. He will report directly […]

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FAIRFAX, VA – (September 18, 2018) – mLINQS, LLC today announced that Michael Wong has accepted a promotion to Vice President of Operations. His focus is government employee relocation expense management. Mr. Wong joined the company at its inception in 2003, and has been serving as its Director of Product Management. He will report directly to mLINQS President Greg McIntyre.

“Michael Wong is a respected expert in both our product and government relocation,” said Greg McIntyre. “In his new position, Michael is the key executive for managing all aspects of services delivery as mLINQS moves forward. We’re very fortunate to have him on our team.”

“Results are important, and that’s what I intend to bring to my new role in the organization,” said Michael Wong. “I’m excited about our many upcoming opportunities. It’s a great time for the company, and I’m lucky to support a talented team of professionals I trust to meet our challenges.” Mr. Wong was previously a senior travel consultant with the MIL Corporation. He is a graduate of Cornell University where he earned a Bachelor of Science degree in Operations Research and Industrial Engineering.

The company’s primary product is moveLINQ, the only fully compliant, Web-based government employee relocation expense management system. Its continued market leadership stems largely from the timely, complete and secure services under Mr. Wong’s leadership. moveLINQ is currently used to support relocation for the employees of over 35 federal agencies, including 11 of the 15 federal executive departments.

Further information about mLINQS® product, services and management is available by calling 703.425.1122, or visiting www.mlinqs.net

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More Common Relocation Mistakes https://mlinqs.net/common-relocation-mistakes/ https://mlinqs.net/common-relocation-mistakes/#respond Sun, 15 Jul 2018 10:12:11 +0000 https://mlinqs.net/?p=849 When an employee is subject to relocation, there are common relocation mistakes in relocation accounting your organization can avoid. Learn to avoid them!

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Working for a government entity in the United States, one can often be transferred to other offices in a new city or state.

While the government offers assistance with moving, there are also common relocation mistakes that can be made along the way. Read about some more relocation mistakes here.

Common Relocation Mistakes

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Non-Compliance with Government Rules

The U.S. government has several published regulations in place to enforce compliance by government agencies and contractors. These include the Federal Acquisition Regulations (FAR), the Federal Travel Regulations (FTR), and the Joint Travel Regulations (JTR), as well as IRS tax regulations. Many agencies struggle to fully comply with the regulations due to their complexity and expertise necessary to comply, if they do not have an automated solution assisting them.

Disorganized Expenses Tracking

Relocation requires a myriad of payments to the transferee and vendors. As a transferee, keeping up with these expenses in order to be reimbursed can become a paperwork nightmare. Without a solid relocation accounting system to account for expenses, expenses are not recorded, or not recorded correctly, and receipts may be lost. These may result in a loss of reimbursement. Likewise, for vendors, if the agency does not track their invoices against expected expenses, there can be a lag in payment that can result in prompt payment interest charged against the agency.

Thinking that All Expenses are Covered

The U.S. government has limitations on who qualifies for relocation benefits and what benefits are covered. For example, the relocation must be a government-authorized relocation. And when miscellaneous expenses are incurred, such as those common to living expenses and not covered by other relocation benefits, they may also be subject to agency approval in some cases. In addition, with a government-authorized relocation, certain expenses are allowable for the transferee like the house hunting trip, en route travel, and temporary quarters. However, these same allowances may not be obtainable for family members, depending on the type of relocation and whether that employee is a new appointee or a current employee being transferred.

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Creation of Taxable Income

When transferees opt for reimbursement to cover their relocation expenses, they may not realize that this money may be taxable by the U.S. government as income. Depending on the situations, third-party payments may also be required to be reported as taxable income. As a result, the government may provide a tax allowance as part of the relocation benefits.

Relocation Accounting Made Easy

Although recording and processing government relocation expenses has traditionally been complicated, the mLINQS turnkey software and cloud solution for relocation cost management isn’t. The system fully automates expense management and policy compliance. Don’t let common relocation mistakes derail a government relocation or cause frustration for the transferee. Contact mLINQS today.

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